Privacy Policy

Last updated: February 27, 2026

What the extension does

EmailResponder is a Chrome extension that reads your recent Gmail inbox, analyzes your writing tone from sent emails, and creates AI-generated reply drafts using your chosen AI provider (Anthropic Claude, OpenAI, or Google Gemini).

Data we access

  • Gmail messages — We read your recent inbox messages and sent emails to generate reply drafts and learn your tone of voice. Access is provided through Google OAuth2 with the gmail.readonly and gmail.compose scopes.
  • Google account email — Used to identify your account within the extension.
  • AI API key — You provide your own API key, which is stored locally in Chrome extension storage.

How data is processed

  • Email content (subject, snippet, body) is sent to your chosen AI provider to generate reply drafts and analyze your writing tone.
  • All processing happens on-demand or via a periodic background check (every 10 minutes when enabled).
  • Generated drafts are saved directly to your Gmail Drafts folder via the Gmail API.

Data storage

  • Your API key, tone profile, activity log, and settings are stored locally in Chrome's chrome.storage.local on your device.
  • No data is stored on any server we operate.
  • Email content sent to AI providers is subject to their respective privacy policies: Anthropic, OpenAI, Google.

Data sharing

  • We do not sell, share, or transfer your data to any third party, except as needed to provide the service (sending email content to your chosen AI provider for processing).
  • We do not use your data for advertising or analytics.

Data retention

All data is stored locally on your device and is removed when you uninstall the extension or clear extension data. We do not retain any data on external servers.

Your rights

You can revoke Gmail access at any time through your Google Account permissions. You can uninstall the extension to delete all locally stored data.

Changes to this policy

We may update this policy from time to time. The "last updated" date at the top will reflect any changes.

Contact

If you have questions about this privacy policy, contact: baciauskas.aurimas@gmail.com